Corporate secretary library

Policies, procedures and checklists — best-practice governance content, with jurisdiction-specific notes for your companies.

§ Policies (9)

Board Charter

The terms of reference for the board — purpose, composition, responsibilities and how it operates.

For: All companies

Delegation of Authority Policy

Who can approve what, and up to what limit — the authority matrix that prevents unauthorised commitments.

For: All companies

Conflicts of Interest Policy

How directors and officers disclose, register and manage interests that may conflict with the company.

For: All companies

Related-Party Transactions Policy

Identifying, approving and disclosing transactions with directors, shareholders and connected persons.

For: All companies

Code of Conduct & Ethics

The standards of behaviour expected of directors, officers and employees.

For: All companies

Whistleblower Policy

A safe, confidential channel for reporting wrongdoing, with protection from retaliation.

For: All companies

Insider Dealing / Securities Trading Policy

Restrictions on dealing in the company’s securities while in possession of inside information.

For: Public & pre-IPO companies

Document Retention Policy

How long corporate records must be kept, and how the minute book is maintained.

For: All companies

AML / KYC Policy

Verifying the identity of directors, shareholders and beneficial owners, and screening for risk.

For: All companies (essential for regulated & CSPs)

⛓ Procedures (8)

Conducting a Board Meeting

From notice and board pack to quorum, minutes and action tracking.

For: All companies

Convening & Conducting an AGM

jurisdiction-aware

The statutory annual general meeting — notice, ordinary business, proxies, voting and minutes.

For: All companies

Appointing a Director

jurisdiction-aware

Approvals, consent, register update and filing — done end-to-end.

For: All companies

Issuing Shares

jurisdiction-aware

Authority to allot, pre-emption, approvals, certificates, register and return of allotment.

For: All companies

Annual Compliance Cycle

jurisdiction-aware

The recurring obligations every entity must meet each year — and when.

For: All companies

Maintaining Statutory Registers

The registers a company must keep, current and available for inspection.

For: All companies

Beneficial Ownership (UBO) Filing

jurisdiction-aware

Identifying ultimate beneficial owners through the structure and filing as required.

For: All companies

Minute-Taking Best Practice

Minutes that are accurate, sufficient and defensible.

For: All companies

☑ Checklists (5)

New Entity / Incorporation Checklist

jurisdiction-aware

Everything to set up a new company correctly from day one.

For: All companies

Director Onboarding Checklist

Appoint a director correctly and set them up to govern.

For: All companies

Director Offboarding Checklist

Resignation or removal handled cleanly, with the record updated.

For: All companies

AGM Preparation Checklist

jurisdiction-aware

Be AGM-ready and compliant.

For: All companies

Annual Compliance Checklist

jurisdiction-aware

Tick off the year’s statutory obligations per entity.

For: All companies